The first-ever personal computers on the market could only store a few low-resolution photos, maybe a couple of Word documents and text-only e-mail that looked like Morse Code splashed across a black and white screen.
A decade or two later, after grandmas and pre-school kids learned how to e-mail and edit photos, computer manufacturers started offering portable hard drives with an ever-increasing amount of disk space. The trend started with “Super Disks” and portable ZIP drives, now fast closing out the era of desktop media storage with today’s home servers that can connect everything from your favorite HD videos to 3D games.
Our Need For Speed Threatens Document Safety
Our unquenchable need for computing speed now threatens the security of sensitive documents in ways that our Photoshopping Grandmas could never have imagined. Search engines like Google are expanding their reach into that invisible, WiFi-connected storage space called “The Cloud.” Unseen by the naked eye, yet looming overhead – carrying bits of data that could potentially destroy a business – Cloud-based computing is a reality now.
Where IS this ‘Cloud’ anyway?
Remote data storage (or Cloud-based computing) is kind of like an Alka Seltzer for your computer. Since you don’t have stuff sitting on your hard drive, your computer isn’t bloated with huge files that slow down its processor. The end result is you can get online faster, open multiple programs and multi-task without having that annoying hourglass or spinning circle pop up and slow you down.
On the flip-side, your Cloud-based documents look like they’re still sitting right there on your desktop, but they’re really resting comfortably on some huge server thousands of miles away. It’s as if that customer invoice you just created in Excel had booked an international flight to Bangladesh without you ever knowing about it. It has unlimited round-trips secured in a First Class cabin – just click and it boards another plane bound for your desktop – ready for editing or printing on your office computer in just a few seconds’ time.
The potential trouble with this ‘gee-whiz’ scenario is, of course, the security of your information. The cloud doesn’t know or care that you’ve got competitive data or customer information hovering inside its atmosphere. It’s only job is to free up your computer hard drive and send your files back to you whenever you need them. So what happens if the invisible data hovercraft carrying your document makes a crash landing or has a layover somewhere before it ever lands at your desk?
Here are some tips to keep your documents safe in Cyberspace:
Cloud-based computing has its advantages. But safeguarding your data is just as important as locking your business doors at closing time. Take a few steps to make sure ‘The Cloud’ doesn’t rain on your competitive edge – or the privacy of your valuable clients.
To learn more about how to store your data files safely in a cloud-based system, contact CopyScan Technologies today!