When you have the document management professionals at CopyScan Technologies digitize your files, you have the option of selecting our Optical Character Recognition (OCR) service. Not only will you receive your scanned files in an electronic format, with OCR processing, your documents are converted to a fully searchable PDF image. If you prefer TIFF images, which may be required by your in-house document management software, we can create text files with your TIFF images and load files for uploading to your own electronic discovery system.
You can also choose to have your OCR files converted into Microsoft Word® documents, allowing you to have full editing capabilities after your documents have been scanned. The quality of the OCR process is dependent on the quality of the original paper document; if the printing on it is crisp, then it will convert very accurately. However, if the document is a copy of a copy of a copy or a blurry original, it will not OCR well. Handwriting does not convert well, but typewritten text does. Either way, OCRing a document saves a lot of time retyping with minimal corrections.
CopyScan Technologies’s OCR process allows you to retrieve your scanned files by search term, word, case number — virtually any criteria you choose.